If you know me, you know I absolutely love systems. They are the best thing since sliced bread! In addition to this, I recognize that they have to be implemented correctly to your team in order to work at their highest potential. Taking these things into consideration is very important as you expand your business, add to your team, and systemize your success. Once you implement your systems, it will automate your business, relieve stress off of your team, and give you back your time. What could be better than that?
Check out my top tips on how to implement systems in your team.
1. Host A Company-Wide Training For Your Team
Even in the virtual world, training is the groundwork that you set for your team. Whether it be during the onboarding process, quarterly reviews, annual retreat, or quarterly reviews, training your team is so important. Once you select the system(s) that you and your team will be using, block out time on everyone’s calendar in order to train, ask and answer questions, and complete a sample trial of a system. This will allow for an open platform for your team to learn at the same time, and learn from each other. You can also implement fun icebreakers, breakout rooms, and partner pairings to make the training experience fun.
2. Record Tutorials For Your Team
You never know when you or a member of your team will need to go back and complete a refresher course in a system that the business is currently using. This is why recording video tutorials is so important, because it will walk your team through step by step on the systems that the business is using, and be an active tool that can be used anytime and anywhere by multiple employees, subcontracts, leadership and more. You and your leadership team can also assess the effectiveness of the tutorial on a regular basis, and re-record tutorials when necessary.
3. Document The Implementation in a Standard Operating Procedure
A Standard Operating Procedure, also known as a SOP is the foundation of any successful business, because it allows for education, repetition and implementation among your team members. SOPs are the written version of how to complete a task, follow a procedure, and provide information for new and current members of a team. This is also a very important guide to have for your business, because it provides a track record of the systems that your business has set in place. This also makes it easy for any team member to access them at any given time, which is the greatest advantage in the virtual world.
This is just the start of systemizing your business, and the beauty is that it starts and continues with your team. As long as it makes sense to you and your team, your business will increase in productivity, efficiency, and ensure client satisfaction!
If you need some support and you’ve been looking for a virtual assistant or online business manager to help you systemize your business, click here and let’s connect.